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10/11/2008


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Mark your Calendars!


11th PNAA EASTERN REGIONAL CONFERENCE
Theme : Advancing Our Future : A Culture of Nursing Excellence
October 24-25, 2008
Embassy Suites Hotel
North Charleston, South Carolina
Hosted by : PNA South Carolina


SAVE THE DATE


PNA-MD Chapter
Annual Christmas Party
December 20, 2008
7:00 PM
Martins West
6817 Dogwood Road
Baltimore, Md 21244


For more info please contact:
Lil Salada
lsalada@umm.edu
443 605-5831
Fely Tanseco
ftanseco@jhmi.edu





3rd Philippine Nurses Association Golf Tournament and Banquet
June 14, 2008
Rocky Point Golf Course
1935 Back River Neck Rd.,
Essex, MD 21221
PNAMD > About Us > Bylaws

PHILIPPINE NURSES ASSOCIATION
MARYLAND CHAPTER

BYLAWS

Table of Contents

Article I Name
Article II Vision, Mission, Values and Objectives
Article III Membership and Dues

Section 1
Section 2
Section 3
Section 4
Section 5

 Privilege
Membership
Representation
Ethical Standards
Dues
Article IV Officers and Duties
Section 1
Section 2
Section 3 		Elected Officers
Appointed Officers
Duties and Responsibilities
Article V Chapter Board
Section 1
Section 2 		Composition of Chapter Board
Responsibilities
Article VI Advisory Council
Section 1
Section 2 		Composition
Responsibilities
Article VII MeetingsQuorum
Section 1
Section 2 		Meetings
Quorum
Article VIII Nominations and Elections
Terms and Vacancies
Section 1
Section 2
Section 3
Section 4
Section 5 		Nominations and Elections
Eligibility to Serve
Elections
Terms of Office
Vacancies
Article IX Committees
Section 1
Section 2
Section 3 		Standing Committees
Appointments
Responsibilities
Article X Fiscal Year
Section 1 Definition
Article XI Official Publication
Article XII Dissolution
Article XIII Amendments
Section 1
Section 2 		Submission
Ratification
Article XIV NonDiscrimination Policy
Article XV Parliamentary Authority
Article XVI Place of Business

PHILIPPINE NURSES ASSOCIATION
MARYLAND CHAPTER

BYLAWS



ARTICLE I

NAME

The name of this organization shall be the Philippine Nurses Association Maryland Chapter hereinafter referred to as the Chapter. The official abbreviation shall be PNAMC.



ARTICLE II

VISION, MISSION, VALUES, AND OBJECTIVES

VISION

The PNAMC is the premiere association for FilipinoAmerican nurses in Maryland.

MISSION

The mission of the PNAMC shall be to provide an organization that will uphold the image and foster the welfare of FilipinoAmerican nurses in the State of Maryland as a professional group.

VALUES

  • Respect
  • Diversity
  • Professionalism in thought, action, appearance
  • Integration
  • Recognition of the influence of Philippine culture in nursing practice
  • Growth and professional development of Chapter members

Objectives

  1. Provides opportunities to enhance professional growth of the Filipino American nurses.
  2. Networks with professional organizations and agencies to develop and implement educational programs relevant to nursing practice, education and research.
  3. Reviews and acts on legislation and public policies which directly and indirectly affect nursing.
  4. Promotes activities to unify Filipino American nurses in the State of Maryland.
  5. Participates in community and outreach activities.
  6. Collaborates with organizations and agencies, both in the Philippines and United States, to facilitate the professional and cultural adjustment of Filipino American nurses in the State of Maryland.
  7. Develops and implements research programs focusing on nursing practice and health care needs of Filipino Americans.


ARTICLE III

MEMBERSHIP and DUES

Section 1: Privilege

Membership in the PNAMC is a privilege and is contingent on compliance with requirements as specified in these Bylaws.

Section 2: Membership

Categories of membership in this Chapter are membership within the State of Maryland and honorary membership.

  1. Chapter Member: A professional nurse who is a member of PNAMC, except military personnel who have the option of chapter or memberatlarge status.
    1. Active member: Registered nurse of Philippine ethnic origin, who has been granted a license or allowed to practice in the State of Maryland.
    2. Associate Member:
      1. A registered nurse of Philippine ethnic origin, a resident of Maryland who is not licensed to practice in the United States.
      2. A registered nurse of nonPhilippine ethnic origin, who has been granted a license to practice in his/her country of origin and/or State of Maryland.
  2. Honorary member: A person to whom honorary membership is conferred by virtue of a majority vote of the Chapter Board for distinguished service rendered or valuable assistance to the nursing profession and/or PNAA, PNAMC.
  3. Member with revoked license: A member whose Maryland state license was revoked by the Maryland Board of Nursing is ineligible for membership. Once the state license is reinstated, the individual may apply for membership.

Section 3: Representation

  1. Active members are eligible to hold elective office, serve on committees as chair or member and act as a delegate for the chapter.
  2. Associate members shall have all the rights and privileges of active members except that of holding elected office, chairing a committee, or serving as delegate to the annual meeting or other special meetings. However, Associate member may represent the chapter only as approved by the Chapter Board.
  3. Honorary members have voice and may serve as resource persons in matters relevant to their expertise but have no vote or delegate powers.
  4. Membership status and eligibility shall be determined from information on the application form and shall be duly noted on the membership card and roster.

Section 4: Ethical Standards

  1. After a majority vote, the Chapter Board may censure or expel a member for cause provided there was a hearing at which the member was permitted to defend himself/herself. The Chapter Board should provide a corrective action plan for reinstatement .
  2. A suspended or expelled member may be reinstated upon completion of the corrective action plan (for reinstatement) and by a majority vote of the Chapter Board. The reinstated member will be required to resubmit an application form and pay new membership dues.

Section 5: Dues

  1. Membership dues will include PNAA and PNAMC and renewed every year in January.
  2. Annual membership dues to the PNAMC shall be determined by the Chapter Board and approved by a majority vote of chapter members.
  3. PNAMC shall submit an annual list of members to PNAA.
  4. Renewal Notification
    1. Notification for membership renewal will be sent to all active and associate members three (3) months before the expiration date.
  5. Delinquency and Reinstatement:
    1. Any member whose dues are not received 30 days after expiration date (January 30) of membership shall be removed from the membership roster and all privileges from the Chapter and Association will be withdrawn.
    2. Lapsed and reinstated members shall be required to resubmit an application form and pay annual dues.


ARTICLE IV

OFFICERS AND DUTIES

Section 1: Elected Officers

The elected officers of the PNAMC shall be: President, Presidentelect, Secretary, Assistant Secretary, Treasurer, and three (3) Board Members. One Board Member will act as Auditor.

Section 2: Appointed Officers

The appointed officers of PNAMC shall be the Parliamentarian and Auditor. The Parliamentarian is not a member of the Chapter Board. The Parliamentarian and Auditor are appointed by the President with approval from the Chapter Board.

Section 3: Duties and Responsibilities

The duties and responsibilities of the PNAMC officers shall be such as implied by the inherent nature of their respective titles and all such duties as specified in this Bylaws.

  1. President:
    1. Accountable to the Chapter Board and shall make decisions pertinent to the office.
    2. Presides at all business meetings of the Chapter Board and Chapter General Membership Meetings.
    3. Represents PNAMC at meetings and functions of other organizations or designates an alternate.
    4. Appoints the Parliamentarian, Auditor and committee chairpersons with approval of the Chapter Board.
    5. Creates new committees and terminates nonfunctioning committees with approval of the Chapter Board.

  2. Presidentelect:
    1. Acts as a president in the absence or inability of the president to act.
    2. Performs other duties as delegated by the President to perform his/her duties.

  3. Secretary:
    1. Oversees completion and integrity of chapter correspondence and documents.
    2. Submits data and documentation to the Chapter Board and committee chairpersons as requested.
    3. Maintains reports and records including Bylaws and standing rules of PNAMC.
    4. Keeps on file all other pertinent information regarding projects, programs, activities and general correspondence of the Chapter.
    5. Keeps on file accurate membership roster as compiled and reported by the Chairperson of the Membership and Awards Committee.

  4. Assistant Secretary
    1. Records and maintains proceedings of all Chapter Board and Chapter General Membership Meetings.
    2. Provides copies of meeting minutes to respective recipients.
    3. Sends out communications regarding meetings and Chapter activities.

  5. Treasurer:
    1. Tracks financial activities of PNAMC.
    2. Keeps records of all receipts and disbursements.
    3. Maintains appropriate financial transactions as designated by the Chapter Board.
    4. Processes membership applications and keeps accurate records of receipts and membership dues.
    5. Maintains on file accurate membership roster.
    6. Collaborates with Chairperson of Membership and Awards Committee in sending out membership renewal forms to members.
    7. Issues checks as approved by the Chapter Board.
    8. Presents financial records for review by the Chapter Auditor.
    9. Submits financial report quarterly, annually, and as requested.

  6. Board Member:
    1. Acts as liaison of designated committees / task forces of PNAMC.
    2. Performs functions as designated by the President and/or Chapter Board.
    3. One Board member is appointed by the President to act as Auditor:
      1. Reviews all financial records quarterly.
      2. Performs annual audit with certified public accountant.

  7. Parliamentarian
    1. Interprets and implements the Roberts Rule of Orders during meetings
    2. Educates officers and members on the Roberts Rule of Orders as needed.


ARTICLE V

CHAPTER BOARD

Section 1: Composition of Chapter Board

The governing body of PNAMC shall be the Chapter Board, which consists of all elected and appointed officers. The Advisory Council as a group will be represented at the Chapter Board with one designated vote. The Chapter Board has the power and authority over the affairs of the PNAMC, except that of modifying the formal action of the general membership.

Section 2: Responsibilities of the Chapter Board

  1. Directs the business and financial affairs of the PNAMC.
  2. Establishes administrative policies.
  3. Authorizes the formulation and awarding of contracts.
  4. Reviews proposals submitted to the Chapter Board and determines actions to be taken.
  5. Reviews committee reports and approves committee recommendations.
  6. Fills all vacancies of the Chapter Board unless otherwise specified by the Bylaws.
  7. Authorizes Chapter representation and participation in national and local activities and events.
  8. Reviews and authorizes publications and presentations of PNAMC. Determines intellectual properties of PNAMC.
  9. Performs such other duties and exercises authority as prescribed in the Chapter Bylaws.


ARTICLE VI

ADVISORY COUNCIL

Section 1: Composition

The Advisory Council shall be comprised of past presidents, individuals who are recognized in their fields of endeavor and/or who have made significant contributions in furthering the mission and objectives of the Chapter and PNAA. The Chapter Board shall determine criteria for membership.

Section 2: Responsibilities

  1. Acts in an advisory capacity and participates, as a group, in deliberations and recommendations of the Chapter Board with one vote privilege.
  2. Participates in activities to further the mission and objectives of the Chapter.


ARTICLE VII

MEETINGS QUORUM

Section 1: Meetings

  1. Chapter Board
    1. Shall meet quarterly.
    2. Special meetings of the Chapter Board may be called by the President or upon request by three (3) members of the Chapter Board.
    3. Meetings may be coordinated through the best available technology such as video conferencing and teleconferencing calls.
    4. Notice of all meetings of the Chapter Board shall be sent to each member by post, Email at least thirty (30) days prior to the meeting except for special meetings.
    5. Fifty (50) percent plus one of the Chapter Board members present shall constitute a quorum.
    6. If any member of the board is unable to attend, the President may request written input as needed.

  2. General Membership Meetings
    1. Shall meet quarterly.
    2. Quarterly meetings include reports from the Chapter Board, committees, and task forces.
    3. The date, time and place of general membership meetings are determined by the Chapter Board and communicated to the members at least thirty (30) days in advance.
    4. Each active member shall be entitled to one vote.

Section 2: Quorum

  1. The presence of twenty (20) percent of active members shall constitute a quorum.
  2. The Chapter Board shall determine when a quorum is necessary.


ARTICLE VIII

NOMINATIONS AND ELECTIONS
TERMS AND VACANCIES

Section 1: Nomination and Election Committee

  1. The Nominations and Elections Committee shall consist of three (3) elected members.
  2. The immediate past President acts as chairperson.
  3. Candidates must have been active members of the Chapter for two (2) consecutive years to be eligible to run as members of the Nomination and Election Committee.

Section 2: Eligibility to Serve in an Elected Office

  1. To be eligible for an elected office, a nominee must have active membership status for two (2) consecutive years immediately preceding the election.
  2. To be eligible for the office of President, a nominee must have served one term in the Chapter Board or served as chairperson of a standing committee immediately preceding the nomination.
  3. A nominee may be a candidate for only one office at any given time. If currently holding an elected office, he/she may not be a candidate for another office unless the current office expires before the start of the new term.
  4. A past president of the Chapter may run for any office in the Chapter Board two (2) years after the end of his/her term of office.

Section 3: Elections

  1. Elections shall be held annually during the Chapter General Membership Meeting in October.
  2. Official election ballots will be sent only to paid active members prior to election date. Eligibility to vote shall be validated against the current list of paid active members at least one hundredtwenty (120) days prior to election day.
  3. The completed ballot must be postmarked no later than five (5) days prior to election day.
  4. Candidates are elected by a majority vote of Chapter members. In case of a tie, the candidate will be elected by a majority vote of the Chapter Board.

Section 4: Terms of Office

  1. All elected officers and members of the Chapter Board shall serve a term of two (2) years. All, except for the President, can be reelected to the same office for a second term. A past president of the Chapter may run for any office in the Chapter Board two (2) years after the end of his/her term of office.
  2. Failure of elected and appointed officers and committee chairs to attend fifty (50) percent of scheduled meetings, may be grounds for termination from office based on the Chapter Board decision.

Section 5: Vacancies

  1. Vacancies that occur in an elected office of the Chapter due to inability or ineligibility of the incumbent to perform duties of the office, shall be filled in the following manner:
    1. President: Presidentelect shall assume office.
    2. Responsibilities of the Presidentelect may be delegated to any member of the Chapter Board by the President.

  2. The Chapter Board shall fill all other vacancies from active members.
  3. Any member filling any vacancy shall serve for the remainder of the term.

NOTE: Refer to Attachment A for illustration of election years, terms of office, offices due for election.



ARTICLE IX

COMMITTEES

Section 1: The standing committees of the Chapter shall be:

  1. Bylaws Committee
  2. Education and Research Committee
  3. Membership and Awards Committee
  4. Social, Cultural, Ways and Means Committee
  5. Legislative and Regulatory Committee
  6. Public Relations and Marketing Committee
  7. Nominations and Elections Committee

Section 2: Appointments

  1. The President with the approval of the Chapter Board shall appoint the chairpersons of standing committees and historian.
  2. The chairperson shall appoint members of the committee not to exceed ten (10) except for the nominations and elections and Bylaws which will consist of three (3) members each.

Section 3: Committee responsibilities shall be as follows:

  1. Bylaws Committee
    1. Submits request for amendment(s) and recommendations to the Chapter Board.
    2. Sends proposed amendment(s) to the membership at least thirty (30) days prior to voting.

  2. Education and Research Committee
    1. Performs assessment of educational needs of members.
    2. Plans and implements educational programs to meet membership needs.
    3. Identifies and prioritizes relevant research activities
    4. Acts as a resource to members, and other professional organizations interested in research related topics.
    5. Maintains directory of published materials and presentations of FilipinoAmerican nurses.
    6. Monitors the progress and compliance of any PNAMC sponsored research projects.
    7. Ensures that investigators, who are approved to conduct research under PNAMC sponsorship follow policies and procedures established for the protection of human subjects in research and meet requirements of the agency funding the research.

  3. Membership and Awards Committee
    1. Develops and implements programs for membership recruitment and retention of the Chapter.
    2. Maintains membership roster of the Chapter in collaboration with the treasurer.
    3. Develops qualifications and criteria for awards including the process of nomination.
    4. Reviews applications of nominees.
    5. Reviews and makes the selection of award recipients and recommends to the Chapter Board.

  4. Social, Cultural, and Ways and Means Committee
    1. Conducts cultural and social events including the annual oath taking ceremony.
    2. Collaborates with other FilipinoAmerican associations to promote cultural activities and events.
    3. Conducts activities to raise funds to augment the treasury and collaborates with the treasurer.

  5. Legislative and Regulatory Committee
    1. Disseminates information regarding regulatory standards, guidelines, legislations that affect FilipinoAmericans and the nursing profession.
    2. Collaborates with PNAA and other organizations/agencies in addressing and supporting legislation(s), position statement(s) that affect the nursing profession and health care.
    3. Formulates position statements and recommends action to the Chapter Board.

  6. Public Relations and Marketing Committee
    1. Explores means of promoting the interests of the Chapter.
    2. Submits press releases to the news media as approved by the Chapter Board.
    3. Disseminates information such as activities undertaken by the Chapter.
    4. Publishes the Chapter newsletter.
    5. Develops and maintains the Chapter website.
    6. Maintains a list of experts in designated fields or topics.
    7. Maintains a pool of interpreters

  7. Nominations and Elections Committee
    1. Recruits candidates for offices and obtains willingness to serve.
    2. Submits list of nominees and willingness to serve forms to the Chapter Board ninety (90) days prior to election.
    3. Prepares and sends out official ballots to active members. Each official ballot will contain a code number.
    4. Receives all completed ballots.
    5. Officiates at election proceedings and tallies the ballots.
    6. Announces election results.
    7. Destroys ballots upon approval or motion by Chapter members.

  8. Historian
    1. Documents milestones of the PNAMC.
    2. Makes arrangements for capturing significant events using the latest technology.
    3. Ensures and protects the integrity of historical facts of PNAMC.
    4. Responsible for collecting and safekeeping display of memorabilia items.


ARTICLE X

FISCAL YEAR

Section 1: The fiscal year of this Association coincides with the calendar year.



ARTICLE XI

OFFICIAL PUBLICATIONS

Section 1: The official publication of the Association shall be the PNAMC Newsletter.

Section 2: The official publications shall be published at least once (1) a year.



ARTICLE XII

DISSOLUTION

Section 1: In the event that the Chapter is to be dissolved, the membership shall be notified, and twothirds (2/3) majority vote of active members present is required. Liabilities will be resolved and funds (fixed assets) donated to PNAA.



ARTICLE XIII

AMENDMENTS

Section 1: Submission

  1. Amendments to the Bylaws shall be:
    1. Presented to the Chapter Board in writing.
    2. The Chapter Board considers, reviews, and recommends proposed amendments to the active members 30 days before the general membership meeting.

Section 2: Ratification

  1. Amendment(s) to the Bylaws shall be ratified at the general membership meeting by two thirds (2/3) vote of active members present.
  2. Amendment(s) to these Bylaws shall take effect upon ratification by the general membership.


ARTICLE XIV

NONDISCRIMINATION POLICY

Section 1: The Chapter shall not discriminate against any applicant or member on the basis of race, creed, age, sex, sexual orientation, religion or handicap.

Section 2: The Chapter Board shall monitor compliance with this nondiscrimination policy and shall include the statement that the Chapter is an equal opportunity association in all its advertisements.

ARTICLE XV

PARLIAMENTARY AUTHORITY

Roberts Rules of Order shall be followed during Chapter Board and Chapter General Membership Meetings.

ARTICLE XVI

PLACE OF BUSINESS

The principal location and mailing address of the Chapter shall be the current President's designated address or as established.

Ratified by the General Assembly upon the recommendation of the Interim Board Chapter
Members and Bylaws Committee
PNA Maryland Chapter, Baltimore, Maryland

21 June 2003

Interim Chair of the PNAMC: Victoria B. Navarro, MAS, MSN, RN
Interim Secretary of the PNAMC: Dina A. Krenzischek, MAS, RN, CPAN
Chairperson Bylaws Committee: Lucy Romero, BSN, RN
Members:

Erna Gutierrez, BSN, RN

Rose Bartolome, BSN, RN
Ad hoc Members:

Sally Villaroman, BSN, RN

Ofelia Mateo, MAS, RN

Reviewed by members of the Interim Board, 1 June 2003

Virginia Alinsao, MSN, RN
Dina Krenzischek, MAS, RN, CPAN
Victoria Navarro, MAS, MSN, RN
Herminia Nudo, MSN, RN

ATTACHMENT A

ILLUSTRATION OF ELECTION YEARS, TERMS OF OFFICE, OFFICES DUE FOR ELECTION

OFFICE 2003 2004 2005 2006 2007 2008 2009 2010 2011
President Vote 1st Pres.
Ends term
Dec. 2006		 2nd Pres.
Starts
(Pres. Elect)
President Elect Vote No election No election Vote No election Vote No election Vote No election
Secretary Vote No election Vote No election Vote No election Vote No election Vote
Assistant Secretary Vote No election Vote No election Vote No election Vote No election Vote
Treasurer Vote No election No election Vote No election Vote No election Vote No election
Board Members (3):
Board Member A Vote No election Vote No election Vote No election Vote No election Vote
Board Member B Vote No election Vote No election Vote No election Vote No election Vote
Board Member C
(+ auditor)		 Vote No election No election Vote No election Vote No election Vote No election
Nominations &
Elections Committee (3)
Board Member A Appointed No election Vote No election Vote No election Vote No election Vote
Board Member B No election Vote No election Vote No election Vote No election Vote
Board Member C No election Vote No election Vote No election Vote No election Vote


Election Date: October 1

Start of Office: January 1

Term of Office: Two (2) years
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